Event Production Services
What does Rincon include in their Full Service Event Planning?
Marc, thank you and your team for providing an unbelievable experience this past weekend. We were thrilled with the weekend and the process could not have been made easier. Everything was flawless down to the last detail and there were many.
Sheryl Mazirow & Winston Berci
- A Rincon Event Planner
- Pre-Planning
- Initial Site Visit
- Complete Preliminary Estimate of Rincon Events Services including; schedule of events, rental list and lighting plan
- Menu Development
- Vendor Recommendations
- Comprehensive Planning Meeting
- Revised Estimate of Rincon Events Services including updated schedule of events, rental list, lighting plan, decor plan and vendor plan (delivery and set up)
- Availability for questions, advice, support and referrals
- Final site walk through
- Confirmation of vendors and their delivery times
- Day-Of Event Coordination
- Event Captain* to manage set up of lighting, decor and rentals, along with catering services, catering staff and schedule of events
- Event Team*
Additional Planning and Production Services Offered by Rincon Events
Event Planning and Production Services Offered Beyond "What's included" with Rincon Event's Full Service Events
- Initial Meeting
- Initial consultation to discuss your vision
- Create a highly detailed event plan for the reception including; a site plan, rental list, lighting plan and vendor plan
- Assist with the look and feel of your event theme and entertainment
- Referrals for vendors not yet booked
- Manage and Assist with booked vendors in creating a detailed vendor delivery schedule for the day of your event
- Unlimited availability for questions, advice, support and referrals by phone, e-mail and in person
- Unlimited onsite meetings prior to wedding day to discuss event details, style and decor
- Final Planning
- Finalized estimate including event plan, site plan, rental list and vendor delivery/production schedule
- Final walk through of reception event plan and site plan
- Confirms with vendors their contracted services, coordinate delivery schedule and creates a detailed production schedule
- Distribution of complete event plan to vendors and resolve any underlying issues
- Event Coordinator manages set up of event site
- Checks in and manage all vendors and coordinates delivery and set up as needed
- Ensures all event details are 100% before guest arrival
- Event Production
- Event Coordinator manages catering and catering staff
- Coordinates with family and wedding party during reception
- Lights candles and finish last minute touches, direct guests to reception locations
- Event Coordinator cues DJ/musicians during reception/event
- Distribute vendor balances and/or thank you gifts day of event
- Event Coordinator manages clean up and breakdown of event
- Dismiss tables to buffet, Organize vendor meals
* additional planning for our wedding clients:
Event Coordinator collects and ensures all details and placement of guest book and pens - or picture frame with pens, place cards, table numbers/names, toasting glasses, cake service, disposable cameras, favors, and other personal items for the reception, check in with family and see to any last minute details
Ceremony Planning and Coordination
- Event Coordinator manages set up of ceremony location
- Organize bridal party for grand entrance
- Organize first dance, parents’ dance, cake cutting, bouquet/garter toss and other special activities
- Arrange “to-go” meals for Bride and Groom
- Organize grand exit (as needed), Pack up and organize personal items
- Ceremony Planning
- Initial consultation to discuss your Ceremony vision
- Provide expertise in Ceremony production
- Create Detailed Ceremony Plan
- Referrals and bookings for vendors not yet booked
- Unlimited availability for questions, advice, support and referrals by phone and email
- Ceremony Rehearsal
- Event Coordinator Manages Rehearsal (Time is subject to Zoo availability)
- Confirm and run through ceremony plan with family and wedding party (with or without music)
- Ceremony
- Ensure all planned items are distributed and set up 100%
- Put out Ceremony Programs and Organize Sand/Candle Ceremony(If Desired)
- Handles any unforeseen issues that may come up
- Greet guests upon arrival and direct them to ceremony location
- Organize family and wedding party for procession
- Cue musicians for ceremony
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