Rincon Events ~ Event Production Services

What's included in our Full Service Event Planning?

Marc, thank you and your team for providing an unbelievable experience this past weekend. We were thrilled with the weekend and the process could not have been made easier. Everything was flawless down to the last detail and there were many.
Sheryl Mazirow & Winston Berci

santa barbara Event planner
Pre-Planning
Services Offered with Rincon Events Full Service Event Planning
Initial Site Visit
Complete Estimate of Rincon Events Services including; schedule of events, rental list and lighting plan
Menu development, Referrals for vendors not yet booked
Continuing Planning and Support
Revised Estimate of Rincon Events Services including updated schedule of events, rental list, lighting plan and vendor plan (delivery and set up)
Availability for questions, advice, support and referrals by phone and e-mail
Final site walk through
Confirm organized vendors and delivery times
Day of Event (Pre-Event)
Event Captain* manages set up of lighting and rentals
Event
Event Captain and Event Team*
Greet guests, direct and welcome them
Event Captain manages catering and catering staff
Event Captain assists with the schedule of events in regards to food and beverage service, light candles on guest tables
Dismiss tables to buffet, Organize vendor meals
Event Captain manages clean up and breakdown of event

Additional Planning and Production Services Offered by Rincon Events

Event Planning and Production Services Offered Beyond "What's included" with Rincon Event's Full Service Events

Initial Meeting
Initial consultation to discuss your vision
Create a highly detailed event plan for the reception including; a site plan, rental list, lighting plan and vendor plan
Continuing Planning and Support
Menu development
Assist with the look and feel of your event theme and entertainment
Referrals for vendors not yet booked
Manage and Assist with booked vendors in creating a detailed vendor delivery schedule for the day of your event
Unlimited availability for questions, advice, support and referrals by phone, e-mail and in person
Unlimited onsite meetings prior to wedding day to discuss event details, style and decor
Final Planning
Finalized estimate including event plan, site plan, rental list and vendor delivery/production schedule
Final walk through of reception event plan and site plan
Confirms with vendors their contracted services, coordinate delivery schedule and creates a detailed production schedule
Distribution of complete event plan to vendors and resolve any underlying issues
Day of Event (Pre-Event)
Event Coordinator manages set up of event site
Checks in and manage all vendors and coordinates delivery and set up as needed
Ensures all event details are 100% before guest arrival
Event Production
Event Coordinator manages catering and catering staff
Coordinates with family and wedding party during reception
Lights candles and finish last minute touches, direct guests to reception locations
Event Coordinator cues DJ/musicians during reception/event
Distribute vendor balances and/or thank you gifts day of event
Event Coordinator manages clean up and breakdown of event
Dismiss tables to buffet, Organize vendor meals

* additional planning for our wedding clients:

Event Coordinator collects and ensures all details and placement of guest book and pens - or picture frame with pens, place cards, table numbers/names, toasting glasses, cake service, disposable cameras, favors, and other personal items for the reception, check in with family and see to any last minute details

Ceremony Planning and Coordination

Event Coordinator manages set up of ceremony location
Organize bridal party for grand entrance
Organize first dance, parents’ dance, cake cutting, bouquet/garter toss and other special activities
Arrange “to-go” meals for Bride and Groom
Organize grand exit (as needed), Pack up and organize personal items
Ceremony Planning
Initial consultation to discuss your Ceremony vision
Provide expertise in Ceremony production
Create Detailed Ceremony Plan
Referrals and bookings for vendors not yet booked
Unlimited availability for questions, advice, support and referrals by phone and email
Ceremony Rehearsal
Event Coordinator Manages Rehearsal (Time is subject to Zoo availability)
Confirm and run through ceremony plan with family and wedding party (with or without music)
Ceremony
Ensure all planned items are distributed and set up 100%
Put out Ceremony Programs and Organize Sand/Candle Ceremony(If Desired)
Handles any unforeseen issues that may come up
Greet guests upon arrival and direct them to ceremony location
Organize family and wedding party for procession
Cue musicians for ceremony

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