Partners & Vendors
Our trusted network of partners and vendors helps ensure every detail of your
event is handled seamlessly.
Event Vendor Partners
Frequently Asked Questions
Could you briefly outline the scope of your planning and coordination services, including vendor communication, timeline creation/execution, and rehearsal management? Who serves as the on‑site lead on the event day?
Your Rincon Planner facilitates all vendor communication, sending timelines, floor plans and pertinent event details to your vendors and coordinating arrival times and details with these outside vendors (DJ, florist, photographer, videographer). When you book with us, a Rincon Planner will be assigned to your wedding and will start the planning process with you immediately, helping guide you through the vendor booking process, and then setting up planning meetings to begin building out your timeline, event details, decor options, etc. You can have as many or as few planning meetings as you need with them (virtual or in person) to ensure all details are handled leading up to the big day! This person then transitions to also become your day-of Wedding Coordinator. They will facilitate and execute your ceremony rehearsal and will be the main point of contact on the day of the wedding. They will truly be with you every step of the way, from start to finish!
Is there a food and beverage minimum, or is pricing strictly per person? Are there any minimum guest counts tied to date or season?
We do not have a food and beverage minimum, but we do require food to be served at each portion of the event and is charged based upon your guest count, i.e an option for cocktail hour, dinner, and dessert. We also do not have minimum guest count requirements, however, we do have a minimum labor charge which is associated with at least 100 guests. For instance, if you decided to have a buffet dinner, we charge $45 per person for labor. If the guest count is under 100, we charge a minimum labor fee of $4,500 ($45 x 100guests).
For bar service, does it typically run for the full event time frame? How are non‑drinkers or guests under 21 priced, and what determines the number of bartenders staffed? Are there any scenarios where the bar would close early, or can service be paused during dinner or speeches if desired?
Our 2 main bar packages are “unlimited” bar packages that are open for the full 5 hour event time frame. For any guests under 21 years old, we charge a soft beverage package at $10 per person. Anyone over 21 is charged for the bar package. During dinner service, we will offer table side wine service but the bar does stay open throughout this time as well if anyone would like to continue ordering cocktails. If you decide to add additional hours, you can also add hours to your bar package if you would like!
Can you confirm whether the 20% charge is a service charge, gratuity, or both? Additionally, what is the current tax rate, and are there any administrative or coordination fees not reflected in the quote?
Our service charge is a fee that gets distributed directly back to the team that works your event. Any additional gratuity is completely discretionary and is not expected or required. The current tax rate in Carpinteria is 7.75%. The quotes are completely comprehensive so there are no additional fees that are not reflected outside of your vendors, and a day-of insurance policy (which typically runs around $125-$175 for the day).
Awards & Recognition
